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Administrative Assistant-Real Estate

Essential Functions / Major Responsibilities

• Providing administrative assistance by scheduling and coordinating appointments, maintaining filing system, preparing companywide e-mails, and processing incoming and outgoing mail.
• Entering deals into broker accounting system
• Following up with agents about outstanding documents
• Processing pre-construction deals
• Invoicing co-operating brokerages for commission
• Handling of incoming calls and emails by responding in a timely manner
• Preparing and sending commission invoices
• Assist in processing commission cheques
• Answering phone calls and managing emails
• Corresponding with real estate agents, brokerages, and lawyers
• Other duties as assigned

Education and Experience Requirements

• 7-12 months’ experience in an administrative position in a real estate office is required.
• Completion of secondary school is required. Completion of a college level program in business, paralegal or related field an asset.
• Highly organized with an attention to detail.
• Excellent communication skills in English Language required.
• Ability to write routine reports and correspondence.
• Ability to compute rate, ratio, and percent.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Knowledge of MS Office including Excel, Word, and Outlook is required.

How to Apply

By email to: hiring.propertyzonerealty@outlook.com