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Administrative Assistant-Safety and Compliance

Essential Functions / Major Responsibilities

• Assist with the administrative procedures and work in different departments for the supporting roles; Facilitate administrative support tasks including meeting planning, task delegations, calendar establishments, scheduling & confirming appointments & preparing for board meetings etc.
• Screening the incoming emails, post and forwarding them to appropriate departments for replies; Composing and distributing routine correspondence.
• Assist in development and implementation of safe operational procedures which identify and take into account all relevant hazards
• Maintain drivers log according to MTO & DOT regulations. Monitor CVOR and DOT SAFER record on a regular basis.
• Maintain driver DQ files / checking driver’s qualifications / drug test and police reports / driver reference checks.
• Carry out risk assessments and make recommendation on how risks could be reduced.
• Keep records of incidents and accidents and producing statistics; Facilitate incident investigations, root cause analysis, and closure of corrective actions.
• Replenish office stationery, postage & couriers, supplies, packing material etc. as required.
• Act as a professional liaison in case of government agency inspections concerning safety issues.
• Registering plates for trucks and trailers.

Specific Job Requirements

• Minimum one-year administrative experience is required.
• Familiarity or ability to understand the current and pending Government Regulations in the industry such as Ministry of Transportation Ontario, Hazmat, Canada Labour Code, U.S. Federal Motor Carrier regulations.
• Completion of secondary school is required. A college level education in administrative field an asset.
• Possess an understanding and working knowledge of MS Office suite to include Excel, Word, and Outlook.
• Effective communication skills in spoken and written English.
• Ability to understand and analyze complex information and present it simply and accurately.
• An investigative mind, Attention to detail.

How to apply:

By email to: jobs.5ksolutions@gmail.com