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Administrative assistant

Job description/main duties:

• Handle telephone and electronic inquiries, take messages, and transfer calls to the appropriate individuals.

• Receive and distribute incoming mail, both physical and electronic, as well as other materials, and facilitate the exchange of information within the organization and with external departments and organizations.

• Prepare, input, revise, and proofread various written materials, such as correspondence, invoices, presentations, brochures, publications, reports, etc., using machine dictation and handwritten notes.

• Coordinate and confirm appointments and meetings on behalf of the employer.

• Purchase office supplies and maintain inventory levels.

• Establish and maintain filing systems, both manual and computerized, for organizing and retrieving information.

• Establish and implement office procedures and guidelines.

• Welcome visitors, determine the purpose of their visit, and direct them to the employer or the appropriate person.

• Gather and analyze data, statistics, and other information to support research activities.

• Possibly supervise and provide training to office staff regarding procedures and the use of current software or system.

• Eventually organize conferences and coordinate related logistics.

• Take notes and prepare minutes of meetings.

• Arrange travel itineraries and make reservations.

Job Requirements

Education requirements: bachelor’s degree or equivalent work experience

Work experience required: at least one year of experience working in the gemstone market, specific knowledge of gemstone identification, familiarity with the sales routine and procedures related to the specialized business, such as gemstone cleaning technique, photo and video skills of gemstones for display, identification of gemstone specifics (shape, clarity, colour, etc).

Other skills required: attention to detail, focus, commitment to work, understanding of the stone market, proactive, fast learner, and adaptability.

How To Apply

By email to erldiamonds@gmail.com