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Administrative Assistant

Polymed Health Centre is a rehabilitation center, located at 1177 Finch Ave W., Suite 22, Toronto, ON. Our licensed professionals will customize a treatment plan specific to your needs to rehabilitate you from motor vehicle accident (MVA) or slip and fall injuries. Our mission is to help our patients to restore normal function activity in a painless, compassionate, and efficient way.

We aim to treat our patients in a safe environment while offering them necessary comprehensive care. We understand that many people are in stress about their injuries, so we created a soothing environment and a scheduling system that never keeps you waiting long. By combining evidence-based approach with traditional techniques, we give our patients the best care in our centre.

What we are looking for:

At this time, we are looking to hire an Administrative Assistant who will be responsible in administrative support functions for the centre. This is a very rewarding position, and you would be part of a team of energetic people!

As an Administrative Assistant, your duties and responsibilities are:

• Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Interview patients in order to complete forms, documents and case histories
• Complete insurance and other claim forms
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Prepare financial statements and billing
• Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• May supervise and train other staff in procedures and in use of current software.

We are looking for the following qualifications:

• Completion of secondary school
• At least 1 year of experience as an Administrative Assistant in the medical or any related industry;
• Good command of the English language; effective and pleasant communications skills, including excellent telephone manner;
• Demonstrates ability to work with confidential materials;
• Ability to work in a fast-paced environment

What we offer:

• $19.50 for at least 30 hours of work per week, overtime rate of $29.25 applies after 44 hours of work per week
• Overtime pay will apply after 44 hours of work per week
• Permanent, full-time position
• Location of work: 1177 Finch Ave W., Suite 22, Toronto, ON

How to apply:

• Please reply to this posting with your resume and references.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.